Pool business management software, every feature included
PoolBeacon has no feature tiers to decode: plans differ only by seats, and the whole product is on all of them. These pages go deep on the parts operators ask about most; the full list is further down.
3-month free trial · every feature included · month-to-month
Feature deep dives
Route optimization
Days ordered on real drive times
Stops sequenced on actual road-network drive times, the real route drawn on the map, one tap to Google Maps, and a daily readout of the miles and minutes saved versus your scheduled order.
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Scheduling
Recurring visits that generate themselves
Cadence and service day live on the pool; visits create themselves ahead of you, past-due work carries forward, and coverage alerts flag the stops that lost their tech before the day breaks.
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Billing and payments
Completed visits become settled invoices
Per-visit auto-invoicing, monthly flat plans on your cadence, autopay on a signed authorization, overdue reminders, and payments straight into your own Stripe account.
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AI receptionist · add-on
The calls you miss become leads
Answers around the clock, files the caller and what they need as a lead in your pipeline, and answers the questions you configure. A low-priced optional add-on with hard usage caps.
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Water chemistry
Water chemistry logged on the visit screen
Eight test inputs captured while the tech is still standing at the water, then kept on the pool history and the customer report. PoolBeacon records the reading; what goes in the water stays your call.
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Offline field app
Works in dead-zone backyards, syncs itself later
Today's route caches to the phone before you leave signal. Log readings, chemicals, and photos with zero bars; saves queue on the device and upload when the bars come back.
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Estimates and signing
Quote, sign at the door, convert to the invoice
Line-item estimates with online deposits, agreements signed in person or from the portal with a retained record of exactly what was signed, and one-action conversion to an invoice.
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Tech management
Time clock, coverage alerts, and permissions
A field time clock with payroll-ready CSV export and an audit trail, availability that warns you about uncovered visits, and permissions that keep the books and the customer list yours.
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Running the route solo? See how PoolBeacon fits a one-person shop.
See it working, before the list
A 20 minutes guided tour of every section of the real app, in nav order, each one opened and explained on a test account already loaded with sample customers, pools, and a route. It covers what the product does, not the one-time setup, which has its own walkthrough.
Open the demo page to jump straight to a section.
The full list, included on every plan
This is the same list the pricing page shows, because it is the same product on every tier. Seats are the only thing a bigger plan buys.
- Unlimited customers, pools, and visits
- Per-customer tags, multi-phone + multi-email contacts
- Per-pool schedule config + automatic visit generation
- Custom service types with saved checklists, rates, durations, and expected chemicals
- Today-route view with map + Google Maps handoff
- Drive-time route optimization (real road durations)
- Per-tech route assignment
- Bulk scheduling: lasso-assign pools to techs, change service days, and reschedule visits in batches
- All-pools planning map with by-tech and by-day coverage views
- 8-input water chemistry logging, kept on the pool record and on the customer report
- Multi-photo visit logging (auto-compressed)
- Filter-cleaning schedules with backwash-pressure tracking
- Equipment tracking with warranty alerts
- Auto-sent customer visit reports
- White-labeled customer emails and portal with your logo and brand color
- Automatic "on my way" customer emails when a tech heads to the stop
- Day-before customer visit reminders
- Customer self-serve portal + service requests
- Field issue reports from techs routed straight to the office inbox
- Flexible per-pool billing: per-visit, flat monthly plan, or manual
- Stripe-powered invoicing, autopay, and card or ACH payments
- Overdue-invoice nudge emails
- Automatic late fees on overdue invoices
- Chemical billing at cost or with markup
- Estimates and quotes, accepted online and converted to a visit or invoice
- Built-in e-signature for service agreements and waivers, signed in person, by email, or in the portal
- Lead capture with a shareable intake form and one-tap conversion to a customer
- Automated review-request emails
- Bulk customer broadcasts (storm warnings, announcements)
- Weather rain-risk alerts for the day’s visits
- Offline-first field app that keeps working with no signal, then syncs
- Team time clock with weekly timesheets and payroll CSV export
- Mileage tracking with IRS-rate, tax-ready exports
- AI-assisted receipt scanning + tax-ready exports
- Tech availability calendar with coverage-gap alerts
- Role-based tech permissions with customer-contact masking
- Per-pool profit and margin reporting
- CSV import and guided switch from other pool software (mapping, preview, billing cutover, undo)
- One-click and weekly full-account data backups
One plan decision: how many seats
Everything above is included from $19.99/mo. Start the 3-month free trial and put it on a real route.